Conditions of Engagement

 

  1. General

“Spatial Future Architects Ltd” is a registered company in the UK (Company Reg No. 13216925).

“the Client” is a person, company or collective who commissions services from a Spatial Future Architects Ltd.

“the agreement” means the agreement between Spatial Future Architects Ltd and the Client including these Conditions of Engagement.

 

  1. Professional services

2.1 Spatial Future Architects Ltd will provide the Client with a list of services to be provided by Spatial Future Architects Ltd and Spatial Future Architects Ltd and the Client will agree the services and any specific quality standards to be provided by Spatial Future Architects Ltd.

 

  1. Client’s responsibilities

The Client will provide a clear explanation of the project and any relevant information Spatial Future Architects Ltd needs to carry out our services.

The Client will provide Spatial Future Architects Ltd with clear information about the Client’s budget and required timescales for completion of Spatial Future Architects Ltd’s services and the project. Any changes to these must be communicated in good time to Spatial Future Architects Ltd in writing.

The Client shall appoint any other professional specialist services whose fees shall be separate from, and additional to, those charged by Spatial Future Architects Ltd. Spatial Future Architects Ltd shall not be responsible or liable for the work of those other professional specialist services.

The Client will be available at all reasonable times throughout the project in order to give prompt consideration to Spatial Future Architects Ltd’s advice and Spatial Future Architects Ltd’s queries and to provide prompt responses.

Where Spatial Future Architects Ltd is acting as contract administrator under the building contract, the Client will not impede or interfere in the Spatial Future Architects Ltd’s communication with the building contractor nor in the giving of instructions to the building contractor nor in the provision of certificates issued by Spatial Future Architects Ltd.

Spatial Future Architects Ltd reserves the right not to issue a ‘Practical Completion’ or ‘Architects Certificate’ for any reason they feel necessary.

 

  1. Spatial Future Architects Ltd responsibilities

Spatial Future Architects Ltd will advise the Client regarding a realistic timetable for the implementation of the project and shall inform the client of methods to ascertain the estimated costs of the building work.

Where Spatial Future Architects Ltd considers other consultants, specialist contractors or sub-contractors are required to undertake part of the design work, Spatial Future Architects Ltd shall advise the Client of this requirement.

Spatial Future Architects Ltd shall integrate into the design for which he is responsible the designs of the other consultants, specialist contractors or sub-contractors.

Spatial Future Architects Ltd, if specifically instructed to do so by the Client, shall make such periodic inspections of the building works as they consider reasonably necessary to check the progress of the works and to see that the building contractor is generally complying with the requirements of the building contract documents.

Spatial Future Architects Ltd shall not be responsible for the work of the building contractor nor for any failure of the building contractor to complete the building work in accordance with the terms of the building contract.

Spatial Future Architects Ltd shall act in a fair and impartial manner as between the Client and the building contractor, when administering the building contract.

Spatial Future Architects Ltd will act as the Client’s agent to apply for any necessary statutory approvals (such as planning permission and building regulations approval) but does not guarantee that such approvals will be obtained.

Spatial Future Architects Ltd shall carry out his duties and obligations and provide the services with reasonable skill and care.

 

  1. Fees

5.1 The amount of Spatial Future Architects Ltd’s fee and dates for invoicing shall be agreed between Spatial Future Architects Ltd and the Client.

The Client shall pay the invoiced fees on receipt of the invoice, unless otherwise agreed.

Spatial Future Architects Ltd’s fee shall not include VAT which shall be charged to the Client in addition to the agreed fee, if Spatial Future Architects Ltd is registered for VAT at a later date.

Spatial Future Architects Ltd’s fees shall not include local authority fees or charges associated with statutory approvals, other professional or specialist services or any other service or product listed in the appropriate fee corresponding letter.

The amount of any expenses (including but not limited to printing, photography, hotels, travel and subsistence) to be charged to the Client in addition to Spatial Future Architects Ltd’s fee shall be agreed between Spatial Future Architects Ltd and the Client.

Spatial Future Architects Ltd shall be entitled to charge interest on any fees that are unpaid after the agreed date for payment. Interest shall be charged at 5% above the Bank of England base rate from time to time and accrued daily.

If the Client changes the services to be provided by Spatial Future Architects Ltd:

5.7.1 Any increase to the services will entitle Spatial Future Architects Ltd to charge the Client an additional fee. Such additional fee shall be provided in writing by Spatial Future Architects Ltd and agreed between Spatial Future Architects Ltd and the Client as soon as possible.

5.7.2 Any reduction to the services will entitle the Client to a reduction in Spatial Future Architects Ltd’s fee. Such reduction shall be provided in writing by Spatial Future Architects Ltd and agreed between Spatial Future Architects Ltd and the Client as soon as possible.

5.8 Spatial Future Architects Ltd will not submit any statutory application (planning/building regulations etc) until the invoice for that stage as detailed in this fee proposal has been paid in full, unless otherwise agreed in writing with the Client. Any application will then be submitted on the first working day after payment has cleared.

 

  1. Copyright

The copyright in all designs, drawings, reports, models, specifications, bills of quantities, calculations and any other documents prepared by Spatial Future Architects Ltd (“the Documents”) shall remain vested in Spatial Future Architects Ltd. As long as Spatial Future Architects Ltd has received the payment of any fees properly due and owing, Spatial Future Architects Ltd grants a licence to the Client to copy and use the Documents for the purposes of the project only (excluding any extension of the project). Spatial Future Architects Ltd shall not be liable for any use of the Documents for any purpose other than that for which they were prepared and provided by Spatial Future Architects Ltd.

Spatial Future reserve the right to use images of any work listed above to be used for publicity purposes as decided by us. We reserve the right to take photographs of the project at various stages and completion to be used for our own publicity purposes unless agreed in writing with the client.

 

  1. Duration of Member’s liability

7.1 Spatial Future Architects Ltd shall have no liability to the Client under the agreement after the expiry of six years from the completion of the services.

 

  1. Termination

Either the Client or Spatial Future Architects Ltd may terminate the agreement by giving the other fourteen days written notice of termination of the agreement. No reason needs to be given for terminating the agreement.

The agreement shall terminate immediately if:

the Client (or any one of them if there is more than one) is adjudged to bankrupt or enters into a voluntary arrangement with creditors;

Spatial Future Architects Ltd ceases to trade and the company removed from Companies House.

8.3 Upon termination of the agreement, the Client will pay Spatial Future Architects Ltd’s fee for those services provided up to the date of termination of the agreement.

 

  1. Disputes

9.1 If the Client and Spatial Future Architects Ltd are themselves unable to resolve any disputes between them arising out of the agreement:

9.1.1 the Client or Spatial Future Architects Ltd can start Court proceedings;
9.1.2 the Client or Spatial Future Architects Ltd can refer the dispute to an agreed subsidiary of the Chartered Institute of Arbitrators

 

  1. Law

10.1 The laws of England and Wales apply to the agreement.

 

Cancellation of Contracts Made in a Consumer’s Home or Place of Work etc. Regulations 2008

In accordance with the above Regulations, if the Conditions of Engagement agreement has been signed in the client’s home or place of work, the client has 7 days cooling off period from the date of signing in which the agreement can be cancelled.

 

Cancellation Notice

If you wish to cancel the contract at any time you MUST DO SO IN WRITING and deliver personally or send (which may be by electronic mail) this to the address below. A fee will be applied to any work completed up to and including the date the termination letter is received by Spatial Future Architects Ltd. Any expenses to this date will also be charged.

Spatial Future Architects Ltd.

The Studio Suite 2/3, Clifford Mill, Clifford Chambers, Stratford upon Avon, CV37 8HW

Call: 01789 453000
Email: info@spatialfuture.com
Company No. 13216925:

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